City of Clarkson Valley
Missouri

Minutes of October 2002 Meeting
Board of Aldermen

RECORD OF PROCEEDING

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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), October 1, 2002.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:
PRESENT Ward ABSENT
Mayor Scott Douglass
Alderperson Susan Shea Ward 1 Alderperson Jim Sharp
Alderperson Honora Schiller Ward 2
Alderperson Wendell Sittser Ward 2
Alderperson Mary Ann Gatto Ward 3
Alderperson Melinda Twichell Ward 3

Also in Attendance:

City Attorney: Patrick Butler
City Clerk: Michele McMahon

Mayor Douglass announced it was with sorrow that he informs those present that Alderperson Jim Sharp's mother passed away and the visitation was being held this evening.  He went on to say that understandably, Alderperson Sharp is not present at this meeting and everyone shared their sympathy for Jim and his family.

 A motion was made by Alderperson Gatto to accept the Minutes as presented, seconded by Alderperson Shea.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

                     
REMARKS, PETITIONS AND COMPLAINTS:

Mr. Walter Mixson asked if there was anything new to report on the sound wall, to which Mayor Douglass responded that there was nothing to update.

  Mr. Paul Mercurio, a resident of the Kehrswood Subdivision, mentioned that his property was one that is slated for construction and erection of a sidewalk from St. Louis County Department of Highway & Transportation.  He stated that Board Members were welcome to investigate the placement of flags to see if they concur if this is the best location.

REPORTS

Ballwin Police Report:

Captain Bobbie Saulters handed out the report for September 2002.  Alderperson Gatto asked about the two accidents at Clarkson and Kehrs Mill Roads and Captain Saulters responded that in the first case, it was a matter of speed and following too closely.  In the second case it was a matter of not paying attention due to gawking at the first accident. 

Captain Saulters mentioned one of the reports contained information about a missing ring by a maid service and informed those present that she has seen this happen frequently where someone will leave the house to run an errand and the construction people or cleaning crew are left with the unattended jewelry, cash or other valuables, which turn up missing.  She reminded everyone of the necessity to have someone present at all times and to store the valuables in an inconspicuous manner.

 City Clerk, Michele McMahon reported that three No Parking - Any Time signs were ordered, the Code identified (Parking Adjacent To Schools) and a request to contract for service for installation of same has been placed.  These signs were supposed to be installed no later than today, she reported.  She said that she would see that they were installed by the end of the week. 

Mayor Douglass reported that along with Captain Saulters and the new Student Relations Officer (SRO) Steve Moehlenkamp, they met with Karen Yeomans and Chris Stone of Missouri Department of Transportation (MoDOT) and Paige Muench and Dennis Griffin of the Rockwood School District.  Mayor Douglass reported that is was very positive meeting and all parties involved pledged to work together to resolve various issues regarding traffic and parking at Marquette High School. 

The most interesting item that came from the meeting was that MoDOT informed everyone present that when a large event occurs, MoDOT has the ability to alter the electric signal; which is great news for events such as football games, summer school and craft shows.  MoDOT agreed to coordinate the painting of sidewalks at the intersection of Clarkson and Kehrs Mill Roads with St. Louis County Department of Highways and Transportation.

Mayor's Report: Mayor Douglass reported on the following:

Court ReportThe total amount collected for traffic fines and court costs for the month of September 2002 was $15,938.44.

Sound Wall:  Mayor Douglass reported that the Sound Wall Committee met.  Committee members consist of:  Alderpersons Schiller and Twichell, Dan Maupin, Walt Mixson, John Mazzola and Mayor Douglass.  He further reported that following tonight's meeting the Alderpersons would be entering into a Closed Hearingto discuss the sound wallissue.  He indicated a decision on further action is expected from this meeting.

Sidewalks - Kehrs Mill Road: St. Louis County has agreed to install sidewalks on three lots on the north side of Kehrs Mill Road in the City.  A timeline will be developed soon.

Architectural Review Board - Possible Changes to the Code:  Mayor Douglass asked everyone to consider adding this to the Agenda as it was inadvertently left off this evening's Agenda.  Everyone agreed to set it in place after Appointing Member of Architectural Review Board.

St. Louis Municipalities Phase II Storm Water Planning Committee:  Mayor Douglass reported that this is a true governmental committee in that they hold meetings often, discuss issues at length, discuss proposed resolutions, and agreed to meet to continue the process.  He also showed a decal to be placed on storm water sewers indicating No Dumping - Drains to Stream.

Garage Sale (and Other) Signs:  Mayor Douglass reported that he had difficulty identifying legal (i.e. permitted) signage from illegal signage and explained the remedy to this situation.  He informed those present that a colored sticker to be placed on the bottom of the sign indicating the sign meets all provisions of the Clarkson Valley Code will be .given to each permitee.  He said now it will be easy to identify if a permit was sought and granted for these signs.

CitiMortgage Run-off Problem:  Mayor Douglass reported that he received a letter from David J. Frazier of CitiGroup, who is responsible for the work done on CitiMortgage's property when enlarging their parking lot.  According to the letter, the following are actions that were taken: hay bales were placed, the storm water outlet has been protected with a double row of bales, they protected the berm where run-off would occur, they intend to plant new seed when night temperatures fall consistently into the sixty's, as soon as it is plausible they plan to aerate the effected areas and reseed and straw the exposed areas.  The work is expected to be accomplished within the month.  Mayor Douglass reported that he viewed the area and the work appears to have been accomplished as promised.

Alderpersons' Reports:

Wildlife Committee Update:  Alderperson Shea reported the Committee met but the meeting was cut short.  Ideas were discussed and no solutions arrived upon.  She said the group's intent is to meet several times before they will be able to give a comprehensive report.

Website Updates:  Alderperson Gatto reported that she finished reformatting the code and everyone thanked her for the job she did and the amount of time she spent on this project.  She asked if she could include the ordinances, as they are passed, on the web page to which City Attorney, Patrick Butler, said he would create a paragraph to use as a disclaimer.  

Household Chemical Collection Event:  Alderperson Gatto reported that she received information from City Clerk, Michele McMahon, on an upcoming household chemical collection event and she uploaded it onto the web page.  There are several collection events taking place in St. Louis County; all residents are welcome and it is free.  The date for the closest collection is November 2, 8:00 a.m. - 2:00 p.m. and will be held at Marquette High School.

New Database - New Software:  Alderperson Gatto reported that City Hall purchased new Access Software and she took the old database on building permits and created a new database in Access.  The City Clerk thanked her, saying it will make her job easier. 

Newsletter:  Everyone responded in the positive to Alderperson Gatto's query if it was time for another newsletter.  It is due to come out in the middle to the end of the month.

Wetlands:  Alderperson Gatto reported that she had an opportunity to investigate the wetlands when playing tennis last weekend.  She reported there was very little standing water and felt that with the frogs and animals in this small environment, mosquitoes would not be a problem.  She also mentioned that the trucks she sees late at night on a weekly basis that are adulticiding mosquitoes must be doing the job because she has not encountered a mosquito since the onset of summer.  Everyone agreed. 

Berm Maintenance Fees:  Alderperson Gatto reported that along with Alderperson Schiller they reviewed the cost involved in maintaining the present berm in order to establish future cost for the berm currently being discussed as an alternative to the sound wall.  In 1999 the City spent $2,700.00 to maintain the berm. In 2000 the City spent $1,700.00, and in 2001 the City spent $3,700.00, which included a fresh layer of mulch.  These fees also include the spraying for insects of all the evergreen plantings on the west side of Clarkson Road.  The point being made is that if the City were to go to a berm as an alternative, it is not necessarily expensive to maintain it.

Attorney’s Report:

City Attorney, Patrick Butler, informed the Board that on September 5, the Board of Adjustment met to hear the proposal from Mr. and Mrs. Patrick Dean.  They were granted a variance to go ten feet (10') beyond the front building line.  He further reported that after receiving the variance, Mr. and Mrs. Dean approached him and asked him to convey to the Officials of the City their apology regarding the threat for lawsuit.

Unfinished Business

Attached Garages:  Alderperson Gatto made a motion to remove Bill No. 0248 from the Agenda until next month when all six Board Members would be present.  Alderperson Twichell seconded the motion.  Alderperson Schiller stated that she asked Mike Altepeter, who is the Chairman of the Architectural Review Board, to attend this Board Meeting in order to discuss his view of the proposed definition of attached garage and he was kind enough to be present.  Mike Altepeter agreed to come to next month's meeting.

New Business:

Kehrs Mill Road Recommendation - Discussion and Possible Action:  It was determined at this time that no action would be taken.  Additional information will be provided by St. Louis County Highway and Transportation Department.

Resolution 02-01 - Scoreboards at Marquette High School:  A motion was made by Alderperson Twichell, seconded by Alderperson Gatto to pass Resolution 02-01 authorizing construction and erection of two electronic scoreboards for the baseball and softball fields at the Marquette High School.  Mr. Richard Steffee, who brought the proposal to the Planning and Zoning Commission, was available to answer question; however, there were none.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Request for Postage Machine:  Alderperson Shea made a motion to purchase a postage machine as proposed.  Alderperson Twichell seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Appoint Member of Architectural Review Board:  Mayor Douglass asked everyone to review the bio contained in the packet on Gary Miller.  He explained that he and Mike Altepeter had an opportunity to meet with Mr. Miller and he shared his belief that Gary Miller would be a good candidate for the position.  Alderperson Shea made a motion to appoint Gary Miller to serve on the Architectural Review Board.  Alderperson Sittser seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Architectural Review Board - Possible Changes to the Code:  Alderperson Schiller stated that it came to light during discussions regarding possible changes to the Code for attached garages and later when two home owners and their attorney were threatening a lawsuit because of the way they interpreted the Architectural Review Code, that changes may be necessary regarding the Architectural Review Board procedure.  She stressed that she had no personal problem with the Architectural Review Board and posed Section 500.150.B as perhaps problematic.  Discussion ensued. 

Mr. Altepeter stated that when the Architectural Review Board receives the Applications for Building Permits, their task is to find the appropriateness of the proposal and the proposal should satisfy the intent of the neighborhood.  He went on to address the issue of Alderperson Twichell's request (which was to have three members serve on the Architectural Review Board that meet regularly with Sunshine Law compliance) to say that in his opinion, the only time it was necessary to have an extra member was for coverage when someone goes on vacation.  Alderperson Twichell made a motion to appoint an alternative to the Architectural Review Board to act in the absence of a member.  Alderperson Sittser seconded the motion.  The City Attorney, Patrick Butler, explained that if only one member of the committee reviews the proposed request for Building Permit, that it does not constitute a meeting.  However, when two are involved in the process of review, even if they never telephone or meet regarding the proposal, it constitutes a meeting.  If the Commissioner has a problem with the proposal, he can ask that a meeting take place, in which case the newly appointed second member of the Architectural Review Board will receive a copy of the Application, notice will be duly published and the Applicant will be notified and invited to attend the duly-posted meeting.  Alderperson Schiller asked that the discussion on possible changes to the Architectural Review Board be tabled until next month.  Whereupon, Alderperson Sittser withdrew the second he placed for the standing motion and Alderperson Twichell withdrew the motion. 

Patrick Butler then handed out a sought-after change to the Code regarding Section 500.150.D.  Mayor Douglass made it clear that no action would be taken at this meeting.  It was for the City Council's review and would be placed on the Agenda next month.

Request for Fee Removal on Home Occupation License:  Alderperson Gatto reminded those present that last month she received a request from a resident who would like to see the fee removed from the Home Occupation License.  The resident feels since so few people apply for this license the good citizen that does receive the permit is penalized.  Alderperson Sittser made a motion to leave the Code as is and continue to charge a fee of $25.  Alderperson Twichell seconded the motion.  A voice vote was taken with four ayes and one nay (Alderperson Mary Ann Gatto); the motion was declared passed. 

Audit

Alderperson Gatto made a motion, seconded by Alderperson Shea, to have invoices in the amount of $70,305.24 approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Alderperson Sittser made a motion for the Board of Aldermen of Clarkson Valley to hold a Closed Meeting immediately after the adjournment of the regular Open Meeting to discuss matters falling under the provisions of RSMo Section 610.021, paragraph 1 regarding possible legal action.  AlderpersonTwichell seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

Alderperson Twichell made a motion to adjourn the regular Open Meeting, seconded by Alderperson Sittser.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The meeting adjourned at 8:55 p.m.


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Scott Douglass, Mayor

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ATTEST: Michele McMahon, City Clerk


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