City of Clarkson Valley Missouri

Minutes of October 2008 Meeting
Board of Aldermen

RECORD OF PROCEEDING
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Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Fru-Con Center), October 7, 2008.
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The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:

Also in Attendance: 

       City Attorney,       Patrick Butler

       City Clerk:       Michele McMahon    

Alderperson Shea made a motion to amend the Agenda to include Paragraph (c) under New Business to “Discuss/Pass Automated Court Payment System”.  Alderperson Schultz seconded the motion.  A voice vote was taken with an affirmative result and the motion was declared passed. 

Alderperson Shea made a motion to accept the Minutes.  Alderperson Sittser seconded the motion.  A voice vote was taken with an affirmative result and the motion was declared passed. 

REMARKS, PETITIONS AND COMPLAINTS 

Jane Cunningham, the State Representative from Chesterfield spoke to the Board, saying she is running for the State Senate and would like the City to know that she will always be available.  She also praised St. Louis County Police.  

REPORTS 

St. Louis County Police Report:  Officer Thom Taylor of the St. Louis County Police handed out the September Police Report.   

President’s Report 

Court Report:  The total amount collected for traffic fines and court costs for the month of September 2008 was $19,617.50.  Alderperson Shea asked about the juveniles trespassing at Kehrs Mill Trails Lake?  Officer Taylor explained that we had both a witness and a victim making the complaint.  Alderperson Shea asked for a definition of victim, to which he explained it was a subdivision trustee and they were trespassing on common ground owned by the trustees.  She then asked what the penalty would be, to which Officer Taylor said it would be up to the Judge. 

Kehrs Mill Road Update:  President Meyer met with Mayor Douglass and discussed the Kehrs Mill Road project.  St. Louis County Highways & Traffic Department personnel went door-to-door notifying the affected homeowners.  Those not home at the time were mailed letters explaining the nature of the project.  They began construction this month.  The utilities, for the most part, were moved last month.  Construction will continue until Fall 2009.  It was suggested that something go into the Chronicle regarding the project. 

Proposition H:  Mr. Meyer explained that the Mayor’s Corner in the October issue of the Clarkson Valley Chronicle contains a nice explanation of what Proposition H is all about.  Alderperson Meyer gave more information to those present and said the matter will be further discussed in New Business.   

Trash Contract:  President Meyer said he spoke to Mayor Douglass about the Sanitation Contract that is on tonight’s Agenda, which will be discussed at a later time.   

Alderpersons' Reports 

Christmas Decorations:  Alderperson Schultz announced the Forest Hills Club Estates guardhouses were decorated and waiting for that time of year when he can turn on the switch.  President of Board, Meyer jokingly mentioned he was sure the decorations were up since last year. 

Trees Felled on Kehrs Mill Road:  Alderperson Shea said she had no statement other than to report the trees came down on Kehrs Mill Road rather abruptly, which she wasn’t expecting to happen quite the way it did. 

Dead Tree Twixt Westhampton and Clarkson Farm Subdivisions:  Alderperson Young asked the City Clerk if Jack Schenck, the Building Commissioner, was able to determine ownership of the common ground between the two subdivisions where a dead tree lie.  It was requested that the Building Commissioner contact Mr. Young the following day.   

UNFINISHED BUSINESS

There was no unfinished business.

NEW BUSINESS 

BILL NO. 0383 – AN ORDINANCE AUTHORIZING A CONTRACT FOR COLLECTION OF RESIDENTIAL SOLID WASTE, RECYCLABLES, COMPOSTABLES AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE SAME ON BEHALF OF THE CITY OF CLARKSON VALLEY, ST. LOUIS COUNTY, MISSOURI.

A motion was made by Alderperson Schultz to discuss and pass Bill No. 0383.  Alderperson Shea seconded the motion.  Board President Jim Meyer read Bill No. 0383 for the first time and stated that Meridian agreed to lower its original contract renewal increase from 4% to 3.5%.  There was no discussion other than everyone is happy with the service.  A roll call vote was taken, with the following results.  Ayes: Meyer, Schiller, Schultz, Shea, Sittser and Young.  There were no Nays.  Whereby, President Meyer declared Bill No. 0383 as having passed and is now considered Ordinance No. 08-07.   

St. Louis County Municipal League’s Request:  President Meyer explained the request from St. Louis County Municipal League for our City to contribute 20 cents per resident – 2000 census, which comes to $535.  This would be used by the League to educate and inform citizens about Proposition H, which he went on to explain:  Proposition H, if passed, would set in motion a St. Louis County use tax for which the League expects the county to reap $30 million per year.  $10 million would be used for the federally mandated communication system that would allow emergency agencies to communicate on a shared radio/voice channel.  Another $10 million would go towards parks and recreation; the last $10 million would be distributed to businesses and individual cities.  Clarkson Valley is estimated to receive $50,000 if the proposition passes.  Patrick Butler helped give further explanation.  Alderperson Sittser called for the vote by summarizing the request:  Does the Board of Aldermen want to agree to pay the $535 amount?  Alderperson Young seconded the motion.  A roll call vote was taken with the following results.  Ayes: Meyer, Schultz and Young.  Nays: Shea, Schiller and Sittser.  Whereby, President Meyer declared the motion as having failed. 

Automated Court Payment System:  Board President Meyer and the City Clerk described the differences with the four bids the city received regarding automated court payment systems.  The City Clerk stated that Susan Prichard, the Court Clerk, along with Mayor Douglass recommended the Board of Alderman consider a contract with First Data Corporation.  The reason for this is Rejis would fully integrate the system to suit our needs and Rejis would immediately update all transactions.  A question was asked if this was to provide a convenience for the defendant or us, to which the response was it provided a convenience to both.  Neighborhood Patrolling Officer, Thom Taylor, brought up the point the Court Clerk will require a new computer.  It is an item included in this year’s budget.  President of the Board, Meyer, directed the City Clerk to submit requests for bids.  Alderperson Schiller made a motion to accept the recommendation to use First Data Corporation.  Alderperson Shea seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.   

Audit:  Alderperson Schiller made a motion to amend the audit to remove the $535 inadvertently included by the City Clerk.  Alderperson Sittser seconded the motion.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  Alderperson Schultz made a motion, seconded by Alderperson Shea to have invoices on the amended amount of $84,015.19 approved for payment.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed. 

Alderperson Young made a motion for the Board of Aldermen of Clarkson Valley to adjourn.  Alderperson Schultz seconded the motion.  The meeting adjourned at 8:05 p.m. 

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Jim Meyer, President of the Board

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ATTEST: Michele McMahon, City Clerk

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