RECORD OF PROCEEDING
Regular Board of Aldermen Meeting: February 4, 2025.
Mayor McNamara called the meeting to order at 6:30 p.m.
Roll call for the meeting was taken, with the following result:
ATTENDANCE
PRESENT WARD ABSENT
Mayor Sue McNamara
Alderman Andrew Low Ward 1
Alderman Jeff Schweig Ward 1
Alderman Honora Schiller Ward 2
Alderman Brock MacDonald Ward 2
Alderman Lin Midyett Ward 3
Alderman Gregg Bogosian Ward 3
The Assistant City Clerk, Andrea Burns, announced that a quorum was met.
ALSO IN ATTENDANCE
City Attorney: Patrick Butler
Assistant City Clerk: Andrea Burns
Mayor McNamara led the attendees in reciting the Pledge of Allegiance.
Mayor McNamara announced there will not be a Closed Meeting tonight.
AGENDA APPROVAL
Alderman Midyett made a motion to approve and accept the agenda as posted. Alderman Low seconded the motion. A voice vote was taken, which resulted in a unanimous affirmative result. The motion passed.
ACCEPTANCE OF MINUTES
Alderman Schiller made a motion to amend the January 2025 minutes to reflect the following: Replace the word “minutes” with “agenda” under Agenda Approval and not to reference the Board of Aldermen as BOA in the future because it is commonly used to reference the Board of Adjustment. Alderman MacDonald seconded. A voice vote was taken, which resulted in a unanimous affirmative result. The motion passed.
REMARKS, PETITIONS AND COMPLAINTS
There were no remarks, petitions, or complaints.
REPORTS
Chesterfield Police Report:
Lt. Connelly reviewed the monthly police report.
Mayor’s Report:
Financial Overview:
- Investment Account Total: $1,952,141.00
- Total Value of Money Market: $235,137.13
- Total Income YTD: $4,795.20
- Total Income Fiscal YTD: $45,902.13
Mayor McNamara provided upcoming Municipal Court dates for Clarkson Valley residents.
Mayor McNamara asked the Board for available dates for a working session to review the Employee Policy.
Aldermanic Reports:
Alderman Midyett reported that MSD continues to work along Kettington.
City Attorney Report:
Mr. Butler stated the importance of providing the audit at the monthly meeting. He also stated there will be an exit interview scheduled with the newly retired City Administrator/Clerk. Mr. Butler reiterated the importance of limiting communications outside of business hours as well as directing City staff without proper authority.
UNFINISHED BUSINESS
Update City Hall Remodeling Project:
Mayor McNamara announced the remodel of City Hall will be completed ahead of schedule and under budget. The move in date is next Wednesday, February 12th.
Discuss/Pass Aldermanic Pay Increase:
Alderman Schiller moved to table this issue since there is no audit (expense/revenue sheet). Aldermen Bogosian seconded the motion. A voice vote was taken, which resulted in a unanimous affirmative result. The motion was tabled.
Discuss Retirement Plan Options for Employees:
Alderman MacDonald presented comparisons of three plan options: LAGERS, 401K and Roth IRA. Discussion ensued. The topic will be discussed further at next month’s meeting.
Discuss Onboarding of City Clerk/Administrator:
Alderman Schiller made a motion to amend tonight’s agenda to add Bill No. 0556: Appoint City Administrator/City Clerk as item number 4 under New Business. The motion was seconded by Alderman Schweig. A voice vote was taken, which resulted in a unanimous affirmative result. The motion passed.
Discuss/Approve Bill No. 0554 – Contract for Labor and Employment Legal Services:
Ms. Burns read the Bill for the first time. Discussion ensued. Ms. Burns read the Bill for a second time. Roll call was taken, with the following results: Yes: Midyett, Bogosian, Schiller, MacDonald, Low, Schweig. No: None. Bill No. 0556 passed and becomes Ordinance No. 25-01.
NEW BUSINESS
Purchase City Cell Phone for Incoming City Clerk/Administrator:
Alderman Schweig presented research on potential carriers and plans. Alderman MacDonald made a motion to purchase the cell phone and present an ordinance at the March Board of Aldermen meeting. A voice vote was taken, which resulted in a unanimous affirmative result. The motion passed.
Discuss Amending the Budget:
Mayor McNamara explained that the budget will need to be amended and should be done by the end of our fiscal year. Mr. Butler stated that amending the budget is common auditing standard and is done so as the year progresses.
Discuss/Approve Bill No. 0555: Appoint Deputy City Clerk:
Ms. Burns read the Bill for the first time. Alderman Low moved to table the discussion. Alderman MacDonald seconded the motion. A voice vote was taken, which resulted in a unanimous affirmative result. The motion passed.
Discuss/Approve Bill No. 0556: Appoint City Administrator/City Clerk:
Ms. Burns read the Bill for the first time. Alderman MacDonald made a motion to discuss. Alderman Low seconded the motion. The contract attached to Bill 0556 incorrectly indicates “City Clerk/City Administrator” but should be “City Administrator/City Clerk”. Alderman Bogosian made a motion to amend the motion to include correcting the contract to reflect the position title as City Administrator/City Clerk. Alderman Low seconded the motion. A voice vote was taken, which resulted in a unanimous affirmative result. Ms. Burns read the Bill for a second time. Roll call was taken, with the following results: Yes: Midyett, Bogosian, Schiller, MacDonald, Schweig, Low. No: None. Bill No. 0556 passed and becomes Ordinance No. 25-02.
AUDIT
The audit will be available before the March Board of Aldermen meeting and may be approved via email.
MISCELLANEOUS
Mr. Butler stated a Deputy City Clerk should be identified to ensure city business can continue in the absence of the City Clerk, citing the significance of Bills 0554 and 0556, which were passed at tonight’s meeting that will not become ordinances until February 18th, when Megan officially assumes the role of Clarkson Valley City Administrator/City Clerk and can formally certify them.
ADJOURN
Alderman Bogosian made a motion to adjourn the meeting. Alderman Low seconded the motion. A voice vote was taken, which resulted in a unanimous affirmative result. The motion passed. The meeting was adjourned at 7:47 p.m.