RECORD OF PROCEEDING:
Meeting of the Board of Aldermen of the City of Clarkson Valley, May 7, 2024.
Swearing in of newly elected Ward Representatives:
Alderman Schweig (Ward 1),
Alderman MacDonald (Ward 2),
Alderman Midyett (Ward 3)
Mayor McNamara led everyone with the Pledge of Allegiance.
A roll call for the meeting was taken with the following result:
Mayor McNamara – Present
Alderman Low (Ward 1) – Absent
Alderman Schweig (Ward 1) – Present
Alderman Schiller (Ward 2) – Present
Alderman MacDonald (Ward 2) – Present
Alderman Midyett (Ward 3) – Present
Alderman Bogosian (Ward 3) – Present
ALSO IN ATTENDANCE:
City Attorney: Patrick Butler
City Building Commissioner: Brad Holmes
AGENDA APPROVAL:
Mayor McNamara asked for a motion and a second to amend the May BOA Agenda to add the appointment of Rick Vaduka to the Board of Adjustment under New Business, Item 9 (e). Alderman Midyett moved to accept the agenda as amended, seconded by Alderman MacDonald, a voice vote was taken with an affirmative result and the motion was declared passed.
MINUTES APPROVAL:
Mayor McNamara asked for a motion and a second to accept the April BOA Minutes as posted. Alderman Schiller made a motion to amend the April BOA Minutes to reflect she declined to participate in the Alderman Head Shot Project because she felt the project was unnecessary. Mayor McNamara asked for a motion and a second to accept the minutes as amended. Alderman Schiller moved to approve and accept the April BOA Minutes as amended, Alderman Schweig seconded the motion, a voice vote was taken with an affirmative result, the motion was declared passed.
REMARKS, PETITIONS AND COMPLAINTS:
There were no remarks, petitions or complaints.
REPORTS:
Chesterfield Police Report:
Lt. Connelly presented the April 2024 Police Activity Report.
Mayor’s Report:
a) Attended Clarkson Farm HOA meeting and connected with subdivision residents.
b) Attended the Stroll gathering and met with neighbors who advertise in Clarkson Valley Stroll.
c) Attended the West St. Louis County Chamber of Commerce General Leadership Luncheon in Wildwood.
d) Mayor McNamara reiterated that Alderman Schweig, Alderman Low, Lt. Connelly and the Clarkson Valley Police Officers, are all invited to the Sixth Annual Kehrswood Annual Subdivision Picnic at Faust Park on Sunday, June 9, 2024.
e) Mayor McNamara met with Eye Care Partners, (ECP), on April 26, 2024, which she will discuss later under New Business.
Aldermanic Reports:
a) Alderman Midyett stated he received information regarding Liability Insurance from the Crane Agency and would like to put it on the agenda for the June BOA meeting.
b) Alderman MacDonald stated he has four quotes for Cyber Training one of which is free. He is still researching the course materials and quotes he has received.
c) Alderman Bogosian stated there is a sinkhole on Herworth Dr, but not a sinkhole in a geological sense. Alderman Bogosian called Metropolitan Sewer Department, (MSD), which performed a dye test that determined the sinkhole was caused by their storm sewer pipe and repaired it. MSD stated they will have another crew come out within 30 days to repair the roadway that was affected.
City Attorney Report:
a) The City Attorney, Patrick Butler, had nothing to report at this time.
UNFINISHED BUSINESS:
Discuss Section 215.010 Enumeration Acts Declared to be a Nuisance Regarding “Lights used during the holiday”:
Mayor McNamara attended the City of Wildwood April 2024 Council meeting where this topic was discussed and called for a motion to discuss or table the issue for the June BOA Meeting. Alderman MacDonald moved to table the issue, seconded by Alderman Midyett, a voice vote was taken with an affirmative result, the motion passed.
Discuss Depository Policy Discussion:
Mayor McNamara called for a motion and a second to discuss or table the issue for the June BOA meeting, Alderman Schiller moved to table, Alderman Schweig seconded, a voice vote was taken with an affirmative result, the motion passed.
Building Permit Fee Discussion:
Alderman MacDonald stated the committee completed an analysis that indicated building permit fees need to increase to cover the City’s cost. The proposed Building Permit fee would be a flat rate of $435 which includes four (4) inspections, an additional inspection would be $60, a sixth inspection would necessitate a new permit at $435.00. Mayor McNamara stated the proposed fee increase could be disproportionate to the overall cost of some projects and discussion ensued. Alderman Schiller suggested the fee increase should be written as an ordinance and tabled until the June BOA meeting. Mayor McNamara moved to table the issue until the June BOA Meeting, Alderman Midyett seconded, a voice vote was taken with an affirmative result, Mayor McNamara declared the motion passed.
Discuss the Code Contradiction Regarding Gate Latches on Pool Fences:
Alderman Schiller moved to adopt the fifty-four (54) inch gate latch height requirement from the 2009 International Building Code into the City of Clarkson Valley Code. The motion was seconded by Alderman Midyett, a voice vote was taken with an affirmative result, the motion passed.
Bill No. 0544 – Adopting Ordinance for 2023 Annual Statutory Update:
Mayor McNamara read Bill 0544 for the first time then asked for a motion and a second to accept or discuss the bill. Patrick briefly explained the purpose of the ordinance. Alderman Schiller made a motion to accept Bill No. 0544, Alderman Schweig seconded the motion. There was a call for the vote and a roll call vote was taken, with the following results. Ayes: Bogosian, MacDonald, Midyett, Schiller and Schweig. Mayor McNamara declared Bill No.0544 as having passed and is now Ordinance No. 24-03.
Code of Conduct Discussion:
The Board reviewed the Code of Conduct draft from the HR Committee. Mayor McNamara stated the Missouri State Statute addresses the code of conduct of elected officials and could be useful while drafting the Clarkson Valley Code of Conduct. Alderman Schiller stated a procedure is needed that states issues with employees should be addressed with them on a one-on-one basis. Mayor McNamara asked for volunteers to review and revise the Code of Conduct draft with the goal to separate the roles and duties of the Mayor and the Board, as well as outlining the principles and guidelines that apply to both the Mayor and the Board. Alderman MacDonald volunteered to spearhead the effort.
NEW BUSINESS:
Eye Care Partners, Lease Agreement and Space Allowance:
Mayor MacNamara asked for a motion to discuss and vote on seeking bids to make modifications for the City Hall office space. Mayor McNamara stated the office modification will not require additional HVAC and/or lighting, but will require new carpet, paint, a conference table, and a flat-screen TV. Any additional doors that may be needed should be available through ECP. Bid paperwork will be available for contractors in the office and on our website. Alderman MacDonald offered to assist in placing the bid documents on the City website. Contractors are required to have proof of insurance before their bid is reviewed. Alderman Schiller made a motion to solicit bids for the office remodel, the motion was seconded by Alderman Midyett, a voice vote was taken with affirmative result, the motion passed.
Swearing In of Newly Elected Ward Representatives:
Alderman Schweig (Ward 1), Alderman MacDonald (Ward 2), Alderman Midyett (Ward 3) were sworn in for another 2-year term by our City Attorney, Patrick Butler.
Elect Board President:
Alderperson Schweig made a motion to nominate Alderperson Midyett as President of the Board, seconded by Alderperson Schiller. A voice vote was taken with an affirmative result and Mayor McNamara declared motion passed.
Appoint new Board Members:
Planning & Zoning Commission, (4-year Terms):
1) Greg Hartwig – appointed to fill an unexpired term (current term expires 2025)
2) Joe Mayberger – reappointed to expiring term (new term expires 2028)
3) Honora Schiller – reappointed to expiring term (reappointed annually)
4) Rick Vaduka – appointed to fill an unexpired term (current term expires 2027)
Board of Adjustment, (5-year Terms):
1) Talie Manning – reappointed to expiring term (new term expires 2029)
2) James (Doc) Schneider – reappointed to expiring term (new term expires 2029)
3) Valorie Denton – appointed to fill an unexpired term (current term expires 2027)
4) Joe Mayberger – appointed to fill an unexpired term (current term expires 2026)
5) Rick Vaduka – appointed to fill an unexpired term (current term expires 2026)
Alderman Midyett made a motion to approve the new and appointed members to the Board of Adjustment and the Planning and Zoning Committees, Alderman Schweig seconded, a voice vote was taken resulting in all ayes,
the motion passed.
AUDIT:
The audit was not available at the time of the meeting. Mayor McNamara asked for a motion and a second for authorization to sign the necessary checks for the audit invoices. Alderman Schiller made the motion to approve Mayor McNamara to sign checks once the audit has been emailed and approved by the Board. The motion was seconded by Alderman Midyett, a voice vote was taken
resulting in all ayes, the motion passed.
CLOSED MEETING:
Alderman Bogosian made a motion to close the Regular Meeting of the Board of Aldermen under the Revised Statutes of Missouri, Section 610.021 which authorizes a public governmental body to close a meeting order to discuss topics relating to certain matters, in this instance Section 610.021 paragraph 3 pertaining to the discussion of personnel matters. The motion was seconded by Alderman MacDonald, a roll call was taken with the following results. Ayes: Bogosian, MacDonald, Midyett, Schiller and Schweig. There were no nays. Mayor McNamara declared the Regular Board of Alderman meeting was adjourned.
Andrea Burns, Assistant City Clerk
Topic: Meeting of the Board of Aldermen
Time: May 7, 2024 at 6:30pm Central Time (US and Canada)
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Sue McNamara, Mayor
ATTEST: Andrea Burns, Assistant City Clerk