RECORD OF PROCEEDING
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Meeting of the Board of Aldermen of the City of Clarkson Valley, August 2, 2021
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The virtually-held meeting was called to order at 6:30 p.m. It was duly noted that in an attempt to be as open and transparent as possible, the August 2021 Regular Meeting of the Board of Aldermen was made available to all citizens.
The meeting opened with the Pledge of Allegiance.
A roll call for the meeting was taken with the following result:
PRESENT Ward
Mayor Scott Douglass
Alderperson Jim Meyer Ward 1
Alderperson Honora Schiller Ward 2
Alderperson Julie Blanner Ward 2
Alderperson Scott Schultz Ward 3
Alderperson Lin Midyett Ward 3
ABSENT
Alderperson Sue McNamara
Also in Attendance:
City Clerk: Michele McMahon
City Attorney: Patrick Butler
Alderperson Midyett made a motion to accept the Minutes from the July 6 meeting. Alderperson Schultz seconded the motion. A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed.
REMARKS, PETITIONS AND COMPLAINTS
Damon Coulis, a resident of Forest Hills Club Estates and a member of the Board of Adjustment had a few comments and questions regarding pickleball. He wanted to make sure that while they were out of town on vacation, permission was granted to the country club to begin playing pickleball because they have indeed, begun playing. The Mayor explained that after speaking with both our city attorney and our prosecuting attorney and further negotiations with the club’s attorney, we determined there is no ordinance violation. Mr. Coulis stated two points: 1) during the Planning & Zoning meeting, there was no way to argue the points of the sound study, and 2) the most offensive part of living behind the courts is not necessarily the level of sound, but rather it’s the annoyance of the play. He concluded by asking how one goes about making an official complaint for the noise, and Mayor Douglass said it was to the City.
Linda Griswold was on this virtual call to introduce herself as a part time employee of the City and gave a brief background.
REPORTS
Chesterfield Police Report
Lt. Connelly gave the July Police Report.
Mayor’s Report
Court Report: Mayor Douglass said the amount received in July 2021 for court receipts was $5,183.95. He reported we held our first in-person court handled by Chesterfield; and that going forward, our court nights will be at a different time but on the same date as Chesterfield’s court.
Revenue & Expense Report: Mayor Douglass mentioned the Sanitation line item on the report and explained the difference in the Actual Amount and the Budgeted Amount of $3,600 was due to the fact that both Waste Management and Republic contracts are billing in arrears and we budgeted opposite. Going forward, the monthly budgeted amounts will have the correct values attributed.
Alderpersons’ Reports
Gates Being Left Open at Marquette High School: Alderperson Meyer asked if we could remind the staff at Marquette, the gates need to be kept closed when school is not in session in order to prevent people circumnavigating the electric signal at Clarkson and Kehrs Mill by cutting through the school property. Mayor Douglass said he thought they understood that from previous conversations, but apparently not. He will call them tomorrow.
City Attorney’s Report
The City Attorney had nothing to report and said all is good in the City.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
Discuss Changes to Code to Treat all Businesses, Clubs and Residents Equally: Mayor Douglass stated that Mr. Coulis pointed out some concerns to us regarding pickleball, and that is what we were looking into when we added this item to the Agenda: to be sure we were treating people in accordance with the ordinances. Based upon interpretations from our legal people, we believe our ordinances are good. At the same time, however, we are going to do some research on the number of ordinance violations there were this year for those neglecting to secure the necessary building permits and to ensure our ordinances are adequate regarding the penalties involved.
City Hall Copier: Alderperson Midyett mentioned the spreadsheet in their packets and reported that he and Alderperson Blanner, along with the City Clerk, reviewed the various options for the City Hall copier. The conclusion was the Canon Copier offered the best performance and economic advantage. Mayor Douglass reminded the Board that $96 per month was added to the Budget to accommodate this new lease which will adequately cover the $73 lease fee. Alderperson Midyett made a motion that we approve the lease agreement for the Canon Copier, seconded by Alderperson Blanner. There were no questions. A voice vote was taken with a unanimous affirmative result and the motion to approve the lease agreement with Americom Imaging Systems was declared passed. Everyone thanked Alderpersons Midyett and Blanner for their work in this project.
Audit: Alderperson Meyer made a motion to approve payment of invoices in the amount of $81,026.64, seconded by Alderperson Midyett. The reason for the higher-than-normal amount was due to the annual MoPERM liability insurance invoice of $12,107. A voice vote was taken to approve the audit with a unanimous affirmative result and the motion was declared passed.
Alderperson Meyer made a motion to adjourn, seconded by Alderperson Blanner. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. The meeting adjourned at 6:50 p.m.
Scott Douglass, Mayor
ATTEST: Michele McMahon, City Clerk