Meeting of the Board of Aldermen of the City of Clarkson Valley at City Hall (Clarkson Executive Center), April 3, 2018.

The meeting was called to order at 7:30 p.m. A roll call was taken with the following results:

Mayor Scott Douglass     
Alderperson Jim Meyer Ward 1  
Alderperson Dan King Ward 1  
Alderperson Honora Schiller Ward 2  
Alderperson Amy Setnicka Ward 2       
Alderperson Scott Schultz Ward 3  
  Ward 3 Alderperson Lin Midyett

Also in Attendance:

City Attorney:  Absent
City Clerk: Michele McMahon

Alderperson Schiller made a motion to accept the Minutes from the March 6th meeting.  Alderperson Setnicka seconded the motion.  A voice vote was taken to accept the Minutes with an affirmative result and the motion was declared passed. 


There were no remarks, petitions or complaints.


Chesterfield Police Report 

Captain Thompson gave the March Police Report and at the request of Mayor Douglass, expounded on the brush fire on the Mercy lot which was extinguished quickly.  He also reported the officers are patrolling the rear properties of Midwest Music and the Clarkson Executive Center but have reported nothing so far.

Mayor’s Report

Court Report:  The total amount collected for traffic fines and court costs for the month of March 2018 was $8,668.17.

Website at End of Life:  Mayor Douglass stated the City’s website used Microsoft Office FrontPage software which ended its support in 2003.  EarthLink maintained FrontPage support for its customers but is discontinuing that support on April 26th due mainly to security risks.  Mayor Douglass asked for volunteers to form a committee to find companies that can design a website for us.  Alderperson Setnicka volunteered and Alderperson Midyett conveyed over the phone to Mayor Douglass that he would also be interested in serving on that committee.

Litter:  Regarding the condition of the Midwest Music property and the surrounding properties, Mayor Douglass reported the owners and or property managers have policed and cleaned the backs of their properties.  He met with Crestview Middle School’s Principal, Gary Mason, and together they walked the property.  They witness quite a bit of litter along the fence and Mr. Mason said April 11th just happens to be their Community Day further stating this would be a good time for the students to clean this property. 

Community Service:  He reported that with the recent court revisions, all municipalities with courts are mandated to have community service available to those with fines invoked upon them.  Mayor Douglass asked the Prosecuting Attorney and Judge if they would be willing to mention cleaning litter from these properties and both agreed that if someone asks for Community Service in lieu of paying the fine, they will be offer this as the alternative.

Marquette High School Driveway:  Mayor Douglass said when construction began on the STEM building at Marquette, the faculty enjoyed using the construction drive in front of the Early Childhood Development Center.  The contractor was required to close off this drive at the end of construction.  Marquette has requested St. Louis County to allow a curb cut into this parking area off Kehrs Mill Road. 

Trustees Sharing of Information Meeting:  The City will host another subdivision meeting on Tuesday, May 8th. 

SB 5:  He said there will be more changes to Senate Bill 5 and hopefully we’ll have more information of what will pass and what won’t.

9-1-1 Upgrade:  He reported we will be looking at an ordinance this evening approving a contract for 9-1-1 service with St. Louis County for its Emergency Communications upgrade.

Recodification:  Mayor Douglass stated the last time the City recodified its code book was in 2001.  Prior to that, it was accomplished in 1989.  He said its time once again to get this done and we will be going out for bids within the next few months. 

2018-2019 Budget:  Within the next two months, Mayor Douglass will be sending budget information which hopefully can be approved at the June meeting. 

Prop P:  We contacted our auditor to see how best to journalize Proposition P money.  There was also some discussion on possibilities for using the funds, i.e. road debris removal, road signals, etc.

Emergency Plan:  Mayor Douglass thanked Captain Thompson for all the work he did putting together our Emergency Plan.

Alderpersons’ Reports

Pickle Ball and Tennis Courts:  Alderperson Schultz reported the issue with pickle ball appears to be resolved although the club has stated they will be requesting more tennis courts.  Alderperson Setnicka reported she received a meeting notice for its Club Membership and saw no mention of pickle ball. 

Litter Removal:  Alderperson Setnicka thanked Mayor Douglass for getting with representatives of Midwest Music, Clarkson Executive Center, Mercy Office and the school and seeing that litter and debris was removed.

City Attorney’s Report

The City Attorney was absent due to illness.


There was no unfinished business.


RESOLUTION NO. 18-01 – Mayor Douglass read Resolution No. 18-01 wishing him well in future endeavors and heartily thanked Alderperson King for all he had done for the City.  Everyone agreed he will be sorely missed.  A vote of all ayes to approve Resolution No. 18-01 was received and Mayor Douglass declared the Resolution passed. 


 A motion was made by Alderperson King to discuss and pass Bill No. 0472 seconded by Alderperson Meyer.  Mayor Douglass read Bill No. 0472 for the first time. There was no discussion.  Mayor Douglass read Bill No. 0472 the second time.  A vote was then taken to approve Bill No. 0472.  Ayes: King, Meyer, Schiller, Schultz and Setnicka.  There were no Nays.  Whereby, Mayor Douglass declared Bill No. 0472 as having passed and is now Ordinance No. 18-03.

Audit:  Alderperson Meyer made a motion to approve payment of invoices in the amount of $67,593.81, seconded by Alderperson Schiller.  A voice vote was taken to approve the audit with a unanimous affirmative result and the motion was declared passed.

Alderperson Setnicka made a motion to enter a closed hearing at the conclusion of business of the regular meeting of the Board of Aldermen.  This is to discuss personnel as set out in RSMo 610.(3).  The motion was seconded by Alderperson King.  A voice vote was taken to adjourn with a unanimous affirmative result and the motion was declared passed.

Upon conclusion of the closed hearing, Alderperson Meyer made a motion to adjourn, seconded by Alderperson Schultz.  A voice vote was taken with a unanimous affirmative result and the motion was declared passed.  The Meeting of the Board of Aldermen adjourned at 8:35 p.m. 

Scott Douglass, Mayor

ATTEST:  Michele McMahon, City Clerk